14 June Managing employee vacations and absences June 14, 2015By Harmin Riarh Access Control, Access Levels, Cardholders and Credentials, Configuration, Schedules, User profile configuration, scheduling, SDK, web services, access control, human resource management system, integration 0 A cardholder’s access is tied to the Access Group of which they are a member. The access group defines where they can and cannot enter and the times of day – and days of week – that access is authorized. However, when a cardholder is on vacation of some other form of leave, they should not be accessing the customer site at all. Cogito’s Absence management feature enables this temporary lockout easily within the application. A typical user’s profile includes an “Absences” tab. This can be used to add the start and end date of any scheduled absences and during this period the user would be denied access when presenting their card or other credentials. Several absences periods can be set up and these can be subsequently edited or removed. Obviously managing an entire company’s vacation schedule within the security management system is not efficient. But using Cogito’s robust and comprehensive software development kit (SDK) it is straightforward to construct a customized and secure connection between Cogito and the company’s human resources management system (HRMS) that can automatically export vacation schedules directly to Cogito based on Active Directory or an identifier such as employee number. Related Posts Customizing User Profiles Cogito comes with a comprehensive set of identification criteria for each user’s access control profile. These include the standard name and title, address, employee number, title, department and so on. However, several customers have needed to add additional data to a cardholder’s profile. One major corporate client recently added 40 “custom fields” to their company's user database such as: Driver’s License number Whether they had any special accessibility needs Mother’s maiden name (to prove identity) Vehicle license plate, make, model and color Date of hiring Serial numbers of equipment issued (laptop and phone) Additional details of their office location All these were easily added through the Cogito’s Custom Field Editor. The Custom Field Editor enables fields to be created, edited and moved around the interface. Fields can be created in a number of formats: Text Time & Date Check Box Combo Box (drop down menu) Number Further features enable the content of a field to be made non-editable once it has been entered. A typical user profile appears on a number of tabs including: General (name and other identifying info) Credentials (information regarding cards, PIN access etc.) Pictures of user and their signature Absences schedule Fields can be added to an existing tab, or a new tab can be created. There is no limit to the number of tabs or the number of fields. Additionally, through our software development kit (SDK) we were able to link the Cogito integrated security system with other corporate systems such as the human resources management system which contained much of the identifying information for the users; and asset tracking for details on laptops and phones. Please contact us for more information on how we can create fully customized user profiles for your customer. Comment (0) Comments are closed.